How To Set WhatsApp Auto Reply Message, Also With A Chat Bot?

picture showing a customer getting a WhatsApp Auto Reply from chatbot

Creating an auto-reply on WhatsApp can be helpful for managing messages when you’re unable to respond in real time or to even greet your customer to start a conversation. Here are some frequently asked questions (FAQs) related to WhatsApp auto-reply:

What is WhatsApp auto reply?

WhatsApp auto-reply is a feature that allows users to set up automatic responses to incoming messages. It is particularly useful when you are unable to respond immediately, providing senders with a predefined message to acknowledge their message.

How to set auto reply in WhatsApp?

Currently, WhatsApp doesn’t have a built-in feature for auto-reply but WhatsApp Business has. However, you can use‘s whatsapp platform that offers auto-reply functionality. And the Function is very simple as shown below.

Are auto-reply apps safe to use?

It depends on the specific app you choose. Before installing any third-party app, read reviews, check ratings, and ensure that the app has a good reputation for privacy and security. Only download apps from trusted sources like official app stores.

Can I customize the auto-reply message?

Yes, most auto-reply apps allow you to customize the message you want to send as an automatic response. With you can often set different messages for different situations and even add an image, media, or document.

Will the sender know it’s an auto-reply?

Generally, auto-reply messages are designed to mimic a regular response, so the sender might not always be able to distinguish between an automatic and manual reply. However, it depends on the customization options provided by the specific auto-reply app.

picture showing a whatsapp chatbot helping customer with answers

Can I set up different auto replies for different situations?

Yes, customization features in auto-reply are available in the platform and often allow you to set up multiple responses for various scenarios, such as when you’re messaging in a specific text to prompt a specific reply according to the customer journey.

What are the Benefits of WhatsApp Auto Reply chat bot for Businesses

  1. All Round 24/7 x 365 Days Availability:
    • Auto replies ensure that your business is responsive around the clock, even outside regular business hours. This can be especially valuable for global businesses with customers in different time zones.
  2. Enhanced Customer Service:
    • Instant replies to customer queries or messages help in providing timely information and addressing concerns promptly. This contributes to a positive customer experience and builds trust.
  3. Efficient & Effective Two Way Communication:
    • Auto replies can handle routine inquiries, freeing up human resources to focus on more complex tasks. This efficiency is beneficial for both the business and its customers.
  4. Consistent Engaging Messaging:
    • Auto replies ensure that customers receive consistent information. This is crucial for maintaining a unified brand image and preventing any confusion or misinformation.
  5. Hyper Personalized Interactions:
    • Auto replies can be customized to include the customer’s name or reference specific details, making interactions more personalized. This adds a human touch to automated responses.
  6. Upto At Least 50% Time-Saving:
    • Automation saves time for both customers and business staff. Customers receive quick responses, and employees can dedicate their time to tasks that require human intervention.
  7. Quick Automated FAQs:
    • Frequently Asked Questions (FAQs) can be incorporated into auto replies, helping customers find answers to common queries without waiting for a manual response.
  8. Lead Generation & Conversion:
    • Auto replies can be designed to capture leads by directing customers to relevant products, services, or promotions. This can contribute to increased sales and conversions.
  9. Appointment Scheduling:
    • For businesses/brands that rely on appointments, book a meeting, etc auto replies can include links or options for instantly scheduling appointments, making the process more convenient for customers.
  10. Direct Marketing and Promotions:
    • Businesses can use auto replies to share marketing messages, promotions, and announcements. This helps in keeping customers informed about new products or services.
  11. Deep Analytics and Insights:
    • Some auto-reply systems provide analytics that can offer insights into customer behavior, preferences, and frequently asked questions. This data can be valuable for refining business strategies.

Watch How To Build ChatBot To Connect Your “Customer Service Agent” with Auto Reply or Out-of-Office messages using the Platform

Watch How To Build ChatBot To “Help your Customers with Quick FAQs”

Five WhatsApp Auto Reply Message Sample for Your Business in Different Scenarios:

General Inquiry:
“👋 Thank you for reaching out to [Your Business Name]! We’re currently away from our desks, but we’ll get back to you as soon as possible. In the meantime, feel free to check out our website for more information. 😊Have a great day! “

“Hello! Thanks for getting in touch with [Your Business Name]. For quick answers to common questions, please visit our FAQ page: [Insert FAQ Page Link]. If you still need assistance, 🤔feel free to leave a message, and we’ll get back to you soon! “

Appointment Scheduling:
“Hi there! Thanks for contacting [Your Business Name]. We’re excited to assist you. Please click the link below to schedule an appointment at your convenience: 📅[Insert Appointment Scheduling Link]. We’ll confirm your appointment shortly. Thank you! “

Out of Office:
“Greetings! You’ve reached [Your Business Name]. We’re currently out of the office🏖️ and will return on [Date]. In the meantime, please expect a delay in response. For urgent matters, please contact [Alternative Contact Information]. Thank you for your understanding! “

Promotional Message:
“Hey there! Thanks for connecting with [Your Business Name]. We’re excited to share our latest promotion with you! For a limited time, enjoy 💰[Discount/Deal] on [Product/Service]. Visit our website or store to avail of this offer. Hurry, while stocks last! 🎉”

Want to build a whatsapp auto reply chat bot for your business in less than 5 mins?

About is conversational commerce platform that helps companies to engage customers on WhatsApp. Our platform enable you to 

  • Double your sales with guided WhatsApp selling
  • Get 10x ROAS on marketing spends
  • Automate customer support queries

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